Search the best HR software
As your business grows and you start to bring more people on board, it becomes even more important to have a clear approach to human resources (HR). One way to achieve this is to introduce HR software to your business.
HR software, also known as HR information systems (HRIS), helps to streamline your employee relations by keeping everything in one place. It becomes a central place to store and review data on attendance, annual leave, payroll, training, benefits and employee management.
If it’s time to invest in HR software for your business, view our guide and search the most popular products available right now.
Read the guide below
More about human resources (HR) software
Managing employees and taking care of HR matters can be a full-time job. There’s always paperwork to fill in, requests to handle and meetings to schedule. All of this is necessary to run a business smoothly and to make sure employee relations remain positive.
Think about all of the different HR activities that take place in your business. From the start there’s recruitment, which includes advertising, shortlisting, interviewing and managing contracts. There’s also a whole range of HR policies and procedures involved with running a business – these all need to be documented, managed and recorded.
Many businesses start off by managing their HR processes manually with documents, spreadsheets and email conversations. As your business grows this becomes harder to manage, which is where HR software can really help.
Is HR software right for your business?
There’s value in investing in HR software for your business, even if you only have a handful of employees. That’s because software like this often saves you time and can contribute to a better working relationship with your teams, as it’s easier for them to make requests and be reassured of progress.
HR software ranges from products designed to manage leave and shift arrangements only to full-service platforms that include everything from recruitment to internal communications. This means that there’s a great choice of providers at all levels and to suit any budget, from free and simple to expensive products designed for huge companies.
What difference can HR software make?
HR software can bring a wide variety of benefits to your business and day-to-day human resources operations, including:
Better access to data
With all your employee data in one place, it’s easy to find and reference when you need to. You can keep a record for each employee that covers recruitment, training, expenses, requests and more.
Improved record keeping and compliance
If you currently manage HR with files of paperwork and manual approvals processes, this is one benefit of HR software that will really make a difference. Digital records are easy to update and refer to when needed, which is especially useful in cases of any disputes or complaints.
As you can store a whole range of data within your HR software, it’s easier than ever to create and run reports that give you a better insight into what’s happening in your business. You’ll be able to see an overview and detailed information on areas such as training and salary.
Easier to manage
HR management can be time-consuming, especially if there’s a moment of change in your business like a recruitment drive or restructure. HR software can help to simplify this and cut down on the involvement from your HR team or representative, by introducing ‘self serve’ functions including requesting annual leave or submitting expenses.
Common features of HR software
Like most types of software, HR tools vary both in cost and in what they offer, but most will have a set of core functions. So what features can you expect from your HR software?
The main feature that you’ll find within HR software is employee management. Here you’ll be able to build a database of employee records that contain useful data including role, team, salary and benefits. This is the hub of your system, from which you can run reports and set up ‘self serve’ activities such as submitting a change of details request.
Time and leave management
Another key feature of HR software is time and leave management. Depending on your business needs and the software you choose, you can easily create a system that lets you manage shift patterns, annual leave, sickness and other types of leave in one place. Managers can then approve or deny requests and run reports to identify trends.
If you have employees who are often travelling or incurring expenses, this element of HR software will be especially useful. You can create digital forms to submit expenses, create approval requests automatically and streamline the process for your HR team, finance team and individual employees.
Policy and document storage
Many human resource management products now include a place to store HR documents and policies, designed to make it easier for employees to understand their rights, responsibilities and how to make a request for support. As well as a central database of policy documents and information, personalised files can be saved to employee records to create a resource and audit trail.
How much does HR software cost?
There’s HR software out there for every budget, including products that you can use for free for a limited number of employees.
A great example of this is Zoho People, which offers a free plan for businesses with up to five employees. The paid version of their software starts at 66p per user per month. While it’s billed annually, this still works out at a very affordable £72.90 if you have ten employees. Their premium package, which includes attendance, timesheets and performance would be just under £400 per year for the same number of users.
Whichever software provider you choose, it’s a good idea to only sign up for the modules that you’ll definitely use. You can often add in extra elements to an existing subscription, but starting small and expanding will save you money if you find you don’t need every feature that’s included.
Choosing the best HR software
HR software is a brilliant example of technology that can have a positive impact on the way your business functions and relationships with employees. The right software can make it easy for individuals to submit requests. It can also free up time for your HR professionals to work on larger projects and allows you a greater understanding of performance across teams.
Here at EXPERTcomparison.com, we’ve built a list of all the best HR software products available on the market right now. Within our database, you’ll find information on key features, pricing and support options. You’ll also be able to read through real customer reviews that will help you with your research as you look for the right HR software for your business.